Using XML and Word for Mail-Merging

Many thanks to Franky Braem for allowing us to host this article and code from his original article.

This project is a sample of how you can merge XML-files with a MS Word97 template. This makes it easy to create a mailmerge-system. I've created a ActiveX DLL to perform the mailmerge. This makes it very easy to reuse this code in other applications.

An Example

When you have a customer-database and you want to write a letter to each of your customers, the only thing you have to do is to create a Word-template and a XML-file with the data of the customers.

This is an example of a XML-file with customer-data:

<?xml version = "1.0" ?>
<!DOCTYPE DOCUMENT [
<!ELEMENT DOCUMENT (CUSTOMER)*>
<!ELEMENT CUSTOMER (NAME, ADDRESS, ORDERS)>
<!ELEMENT NAME (LASTNAME, FIRSTNAME)>
<!ELEMENT LASTNAME (#PCDATA)>
<!ELEMENT FIRSTNAME (#PCDATA)>
<!ELEMENT ADDRESS (STREET, POSTAL, LOCATION)>
<!ELEMENT STREET (#PCDATA)>
<!ELEMENT POSTAL (#PCDATA)>
<!ELEMENT LOCATION (#PCDATA)>
<!ELEMENT ORDERS (ITEM)*>
<!ELEMENT ITEM (PRODUCT, PRICE)>
<!ELEMENT PRODUCT (#PCDATA)>
<!ELEMENT PRICE (#PCDATA)>
]>
<DOCUMENT>
<CUSTOMER>
    <NAME>
        <LASTNAME>Braem</LASTNAME>
        <FIRSTNAME>Franky</FIRSTNAME>
    </NAME>
    <ADDRESS>
        <STREET>Jan Van Rijswijcklaan</STREET>
        <POSTAL>2000</POSTAL>
        <LOCATION>Antwerp</LOCATION>
    </ADDRESS>
    <ORDERS>
        <ITEM>
           <PRODUCT>Computer</PRODUCT>
           <PRICE>54.995</PRICE>
        </ITEM>
        <ITEM>
           <PRODUCT>Printer</PRODUCT>
           <PRICE>12.990</PRICE>
        </ITEM>
    </ORDERS>
</CUSTOMER>
<CUSTOMER>
    <NAME>
        <LASTNAME>De Smet</LASTNAME>
       <FIRSTNAME>Nathalie</FIRSTNAME>
    </NAME>
    <ADDRESS>
       <STREET>Kruidtuinlaan</STREET>
       <POSTAL>1000</POSTAL>
       <LOCATION>Brussel</LOCATION>
    </ADDRESS>
    <ORDERS>
        <ITEM>
           <PRODUCT>GSM</PRODUCT>
           <PRICE>9.895</PRICE>
        </ITEM>
    </ORDERS>
</CUSTOMER>
</DOCUMENT>

This is an example of a Word-template:



Click here for a larger image.

Properties

  • DocumentPrefix
    • String
    • The name of each new document is a number. With this property you can specify a prefix to use in the name of document.
  • Path
    • String
    • The path where the Word documents should be stored
  • WordTemplate
    • String
    • The name of the Word-Template
  • XMLFile
    • String
    • The name of the XMLFile
  • XMLString
    • String
    • A string with the XML-data

Methods

  • Execute
    • Returns - Boolean
    • Parameters - none
    • Performs the mailmerge. Returns False when an error occurred.

(Ed: Again, many thanks to Franky Braem for allowing us to host this code, be sure to check out his original article for any updates.)

Download Zipped Files (project/wordfiles) 21k



Comments

  • VB with Word Document

    Posted by Legacy on 11/26/2001 12:00am

    Originally posted by: vijayaragavan

    Sir,

    My problem is to link VB to word Document.
    Then Fetch first word(english), it equlates the tamil word, if tamil word found, then replace english word, placed the tamil word with sulogini font.

    It is like English to Tamil Translation.

    Thanking U Sir.

    By
    vijayaragavan

    Reply
Leave a Comment
  • Your email address will not be published. All fields are required.

Top White Papers and Webcasts

  • Java developers know that testing code changes can be a huge pain, and waiting for an application to redeploy after a code fix can take an eternity. Wouldn't it be great if you could see your code changes immediately, fine-tune, debug, explore and deploy code without waiting for ages? In this white paper, find out how that's possible with a Java plugin that drastically changes the way you develop, test and run Java applications. Discover the advantages of this plugin, and the changes you can expect to see …

  • Managing your company's financials is the backbone of your business and is vital to the long-term health and viability of your company. To continue applying the necessary financial rigor to support rapid growth, the accounting department needs the right tools to most efficiently do their job. Read this white paper to understand the 10 essentials of a complete financial management system and how the right solution can help you keep up with the rapidly changing business world.

Most Popular Programming Stories

More for Developers

Latest Developer Headlines

RSS Feeds