"Mail Merge" System for XML and Microsoft Word

This project is a sample of how you can merge XML-files with a MS Word template. This makes it easy to create a mailmerge-system. I've created a ActiveX DLL to perform the mailmerge. This makes it very easy to reuse this code in other applications.

An example

When you have a customer-database and you want to write a letter to each of your customers, the only thing you have to do is to create a Word-template and a XML-file with the data of the customers.

This is an example of a XML-file with customer-data:

<?xml version = "1.0" ?>
<!DOCTYPE DOCUMENT [
  <!ELEMENT DOCUMENT (CUSTOMER)*>
  <!ELEMENT CUSTOMER (NAME, ADDRESS, ORDERS)>
  <!ELEMENT NAME (LASTNAME, FIRSTNAME)>
  <!ELEMENT LASTNAME (#PCDATA)>
  <!ELEMENT FIRSTNAME (#PCDATA)>
  <!ELEMENT ADDRESS (STREET, POSTAL, LOCATION)>
  <!ELEMENT STREET (#PCDATA)>
  <!ELEMENT POSTAL (#PCDATA)>
  <!ELEMENT LOCATION (#PCDATA)>
  <!ELEMENT ORDERS (ITEM)*>
  <!ELEMENT ITEM (PRODUCT, PRICE)>
  <!ELEMENT PRODUCT (#PCDATA)>
  <!ELEMENT PRICE (#PCDATA)>
]>

<DOCUMENT>
  <CUSTOMER>
    <NAME>
      <LASTNAME>Braem</LASTNAME>
      <FIRSTNAME>Franky</FIRSTNAME>
    </NAME>
    <ADDRESS>
      <STREET>Jan Van Rijswijcklaan</STREET>
      <POSTAL>2000</POSTAL>
      <LOCATION>Antwerp</LOCATION>
    </ADDRESS>
    <ORDERS>
      <ITEM>
        <PRODUCT>Computer</PRODUCT>
        <PRICE>54.995</PRICE>
      </ITEM>
      <ITEM>
        <PRODUCT>Printer</PRODUCT>
        <PRICE>12.990</PRICE>
      </ITEM>
    </ORDERS>
  </CUSTOMER>

  <CUSTOMER>
      <NAME>
      <LASTNAME>De Smet</LASTNAME>
      <FIRSTNAME>Nathalie</FIRSTNAME>
    </NAME>
    <ADDRESS>
      <STREET>Kruidtuinlaan</STREET>
      <POSTAL>1000</POSTAL>
      <LOCATION>Brussel</LOCATION>
    </ADDRESS>
    <ORDERS>
      <ITEM>
        <PRODUCT>GSM</PRODUCT>
        <PRICE>9.895</PRICE>
      </ITEM>
    </ORDERS>
  </CUSTOMER>
</DOCUMENT>



Click here for larger image

This is an example of a Word-template:

Properties

Property Type Description
DocumentPrefix String The name of each new document is a number. With this property you can specify a prefix to use in the name of document.
Path String The path where the Word documents should be stored
WordTemplate String The name of the Word-template.
XMLFile String The name of the XMLFile.
XMLString String A string with the XML-data.

Methodes

Methode Returns Parameters Description
Execute Boolean / Performs the mailmerge. Returns False when an error occurred.

Downloads

Download demo project - 10 Kb
Download source - 14Kb


Comments

  • web enable

    Posted by Legacy on 09/23/2003 12:00am

    Originally posted by: ali

    hi, cool stuff. can it be use with web based system?
    

    Reply
  • cool tool

    Posted by Legacy on 08/20/2003 12:00am

    Originally posted by: devashi

    this is an awsome tool... quite a novel and nice way of getting around the variable length mail merging difficulties.
    Thanks heaps.

    Reply
  • Run-time Error 429

    Posted by Legacy on 04/29/2003 12:00am

    Originally posted by: Sharon

    I find this tool very useful but for a serious bug in it which has not enabled me to make use of it. I am getting Run time error 429 "ActiveX Component cannot create object". Is there any other dll which I have missed out in the download??. Can you tell me what to do next.

    Reply
  • bug or "how to improve"?

    Posted by Legacy on 07/09/2002 12:00am

    Originally posted by: ribbera

    Otherwise very useful, but with bug. When you try to use <middlename /> or <middlename></middlename> or <middlename> </middlename> (because someone's middle name can be empty) execution ugly breaks.
    Try to fix this.

    Reply
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